Unum Retirees Bylaws
(October
2009)
Article I
NAME
The name of this organization is Unum Retirees.
Article II
LOCATION
The principal place of business of Unum Retirees
is at 2211 Congress Street, Portland, ME 04122,
care of the Office of Corporate Community Relations.
Article III
MISSION & OBJECTIVES
The mission of Unum Retirees is to:
· Meet periodically for socializing
· Encourage and recognize volunteerism among our members
· Match people and volunteer opportunities
· Recognize volunteers at an annual meeting
· Facilitate communication:
· among retirees
· about Unum retiree benefits
· about other retirement topics
· Publish periodic newsletters with news about
· Unum retirees
· Unum
· other matters of interest to members
· Maintain a collaborative relationship with Unum
ARTICLE IV MEMBERSHIP
Membership in Unum Retirees is offered to any one
who:
· Is no longer a Unum employee
· Is receiving or vested to receive a Unum pension
· Has replied to the annual membership canvas
The organization focuses on retirees who have a connection to Southern
Maine. Any
Unum retiree can be a member of the organization by responding to the annual
canvas
or otherwise expressing interest in joining.
A surviving spouse may choose to become as a member.
ARTICLE V ORGANIZATION
Unum Retirees
is managed by an Executive Board of Directors initially formed from members of
the combined Executive Board of VALUR
and the Steering Committee of Headlighters.
(October 2009). Thereafter members of
the board will be nominated by the existing board and
elected by the members at the Annual
Meeting. Members eligible to serve
on the Executive
Board will be limited to actual retirees.
SECTION
1: Activities of Unum. Retirees will be the efforts of its members and it
is the intent
that the leadership and administration
shall be the responsibility of the members.
SECTION 2:
The Executive Board shall consist of at least the following: Chairperson, Vice-
Chairperson, Secretary, Treasurer, Communications Director , Newsletter
Editor, Volunteer
Coordinator, two or more Luncheon
Organizers, Membership Administrator, New Member
Administrator, Webmaster, and any
other positions the Board sees fit. Each of the above shall
fulfill such duties that the
Executive Board shall invest in such positions and/or such functions
that Unum. Retirees shall
direct.
SECTION 3: Officers will be elected for terms of two (2) years.
SECTION 4: The Executive Board may alter
the structure as needed.
SECTION 5:
All votes require that a majority of the board be in attendance. And alll votes
require a 2/3 majority of
those attending to pass. Votes may be obtained via telephone or via the
Internet as obtained by the Secretary.
SECTION 6: Unum Corporation may designate an official representative
to the Executive
Board to serve as a non-voting delegate to Unum Retirees.
SECTION 7:
In June of each year, the Chairperson will appoint three (3) members to serve as
a
Nominating Committee to present a
slate of officers who will stand for
election at the Annual Meeting.
SECTION 8: Vacancies in office shall be filled by the executive
board at any regular meeting.
Article
VI
MEETINGS
SECTION 1: The Annual Meeting of the
membership of UNUM RETIREES will be held on
the
2nd Tuesday of October each year, the time and place to be selected by the
Board, notice of
which
will be sent to each member at least ten (10) days before the date of such
meeting. The
agenda is as follows:
I Opening remarks
II Secretary's Report
III Treasurer's Report
IV Volunteerism Report
V Election of Officers
VI Old Business
VII New Business
SECTION
2:
The regular meetings of the
Executive Board bwill bbe predetermined and the membership
will be
advised of the
time and place. Members are encouraged
to attend meetings of
the Executive Board and may
be invited to participate in
discussion without the privilege of voting
on issues.
SECTION
3: A special
Executive Board meeting or a special meeting of the membership may be
called by vote
of the Executive Board.
SECTION 4: Minutes of all meetings will be recorded and maintained by the secretary.
Article
VII
FINANCES
The
Treasurer will develop a
Unum Retirees' proposed budget to be
funded by Unum Corporation
and will adhere
to Unum Corporation's Corporate
Policies when funding non-profit group
projects.
Article VIII Roberts Rules of Order shall govern at all meetings.
Article IX Amendments
These by-laws maybe amended by a
2/3 vote of the Executive Board present at any regular meeting of a majority of
the
officers held subsequent to ten (10) days notice to the membership of
the changes to be acted upon.